Training Schedule

• Finalize student records: Update and confirm student data, verify immunizations and health forms, and review reports to ensure your records are compliant.  

• Set up RoomRunner: Get started with our new AI enrollment tool to clean up data, visualize center capacity, finalize room transitions, match waitlisted families to openings, and forecast availability up to 12 months in advance.  

• Streamline billing and payments: Update recurring billing plans, enable autopay, learn how to accept payments, and use reports to confirm your setup.  

Kick off the school year with confidence! Join us to streamline your setup, stay compliant, and save hours during your busiest season.

• Set up your staff: Add and invite new team members, deactivate departed staff, assign roles and permissions, update room assignments, and document certifications — so the right people have the right access from day one.

• Communicate and collect paperwork: Send a back-to-school newsletter to families, and use the Documents feature to distribute and digitally collect signed forms, such as handbooks, health forms, and media releases.

• Connect your families: Invite parents to the Procare app, confirm who's accepted, and make sure every family is set up before the first drop-off.

Start the school year prepared! Join us to get your staff, families, and paperwork ready for day one.

➡ Register for Live Session

• Use RoomRunner to anticipate openings and confidently plan transitions

• Optimize your waitlist so the right families move forward at the right time

• Monitor real-time occupancy to catch capacity risks before they happen

• Explore optional workflows and get your questions answered in live Q&A

Centers using RoomRunner spend less time reacting to enrollment gaps and more time focused on the families they serve.

• Add and organize student and staff records

• Invite parents/guardians to the mobile app and Parent Portal

• Configure your school settings to match how your program operates

• Run your first reports to see your data in action

A solid setup now means fewer headaches later. This session gives you the foundation everything else builds on.

• Set up attendance tracking and configure it for your program’s workflow

• Log daily activities across your mobile and web apps

• Send parent/guardian messages, newsletters and calendar events

• Create and share meal plans with families

When these tools are configured well, staff spend less time on admin and families feel more connected to their child’s day.

• Log meals, naps, learning moments and incident reports in the app

• Send photos, videos and messages directly to families

• Manage check-in and check-out smoothly from your device

• Share newsletters and keep your classroom calendar up to date

After this session, you will have everything you need to use Procare confidently in the classroom. No guesswork required.

• Build reusable templates for tuition and attendance-based billing plans

• Customize and generate invoices for families

• Set up and manage parent payment options

• Pull billing and financial reports to stay on top of your numbers

This session gives billing admins a clear, repeatable process so billing runs on schedule and financial data stays accurate.

• Design custom forms for both prospective and currently enrolled families

• Organize registrant data so your team can act on it quickly

• Create lead communication templates that save time on follow-up

• Set up automated lead management to track and nurture prospects

A well-configured registration and lead process means fewer missed opportunities and a smoother experience for families from their very first inquiry.

• Navigate the Procare Early Learning environment and lesson planning tools

• Access and use Learning Beyond Paper lessons embedded directly in Procare

• Get tips for delivering high-quality lessons from Infant through Pre-K

• Ask questions live to Procare and Learning Beyond Paper specialists

Half an hour with the right experts can save hours of trial and error in the classroom. Bring your questions!