Training Schedule

In, Out, and On Time: Student Attendance & Staff Timecard Setup

Mondays, starting Oct 5th

Compare your attendance and timecard options, configure them together, and learn to monitor records and run reports.

➡ Register for Live Session

Keeping Families Connected: Daily Activities & Communication Essentials

Thursdays, starting Oct 8th

Configure daily activity logging and communication tools, so families stay in the loop.

➡ Register for Live Session

• Add and organize student and staff records

• Invite parents/guardians to the mobile app and Parent Portal

• Configure your school settings to match how your program operates

• Run your first reports to see your data in action

A solid setup now means fewer headaches later. This session gives you the foundation everything else builds on.

• Log and review daily activities, meals, and incident reports

• Review and send parent/guardian messages

• Create and distribute newsletters

• Share calendar events with families

• Build, use, and send out weekly meal plans

When these tools are configured well, staff spend less time on admin and families feel more connected to their child's day.

• Decide how parents and staff will sign students in and out

• Pick the clock-in method that fits your staff and devices

• Configure your chosen attendance and timecard settings together, live in your account

• Monitor sign-in and clock-in records and run reports with confidence

One session, two workflows dialed in. Attendance and timecards, set up your way.

• Log meals, naps, learning moments and incident reports in the app

• Send photos, videos and messages directly to families

• Manage check-in and check-out smoothly from your device

• Share newsletters and keep your classroom calendar up to date

After this session, you will have everything you need to use Procare confidently in the classroom. No guesswork required.

• Bill instantly for one-off charges by generating one-time invoices

• Automate tuition and attendance-based billing with recurring plans that run every cycle

• Get new enrollments billing correctly from day one by assigning the right plan templates to families

• Simplify split payments across guardians with multifamily billing

• Get funded as fast as the next business day by accepting card or ACH payments through Procare

This session gives billing admins a clear, repeatable process so billing runs on schedule and financial data stays accurate.

• Design custom forms for both prospective and currently enrolled families

• Organize registrant data so your team can act on it quickly

• Create lead communication templates that save time on follow-up

• Set up automated lead management to track and nurture prospects

A well-configured registration and lead process means fewer missed opportunities and a smoother experience for families from their very first inquiry.

• Use RoomRunner to anticipate openings and confidently plan transitions

• Optimize your waitlist so the right families move forward at the right time

• Monitor real-time occupancy to catch capacity risks before they happen

• Explore optional workflows and get your questions answered in live Q&A

Centers using RoomRunner spend less time reacting to enrollment gaps and more time focused on the families they serve.

• Navigate the Procare Early Learning environment and lesson planning tools

• Access and use Learning Beyond Paper lessons embedded directly in Procare

• Get tips for delivering high-quality lessons from Infant through Pre-K

• Ask questions live to Procare and Learning Beyond Paper specialists

Half an hour with the right experts can save hours of trial and error in the classroom. Bring your questions!