Procare Online has a number of reports that show attendance detail. Navigate to the Reports tab to find and download the following attendance reports:
Attendance Per Student Report
This report will detail sign ins and outs for any time period for a specific student. Their total hours will be calculated at the bottom of the spreadsheet (not shown).
Example: Attendance Per Student Report Excel or Attendance Per Student Report PDF
Excel Report Columns
Each child is on a separate tab containing the following information
Child's Full Name
Date
Sign In Time
Signed In By
Signed In Room
Sign Out Time
Signed Out By
Days Attended
No Sign-Outs
Attended Time (hours)
Early Time (hours)
Late Time (hours)
PDF Report Fields
Each child is on a separate page containing the following information
Child's Full Name
Date
Sign In Time
Sign In By
Sign In Signature
Sign Out Time
Sign Out By
Sign Out Signature
Available Report Filters
Date
Weekly
Bi-Weekly
Monthly
Custom
Students
Room(s)
Daily Absent Report
The Daily Absent report is available as a PDF or Excel.
Excel version - The Marked Absent tab on the Daily Absent report shows a list of students marked absent during the selected dates and any notes entered when recording the absence. The Missed Sign-In tab of the report displays all students scheduled but not sign-in or marked absent.
PDF version - The Daily Absent report pdf version displays a list of students marked absent with any noted entered.
When selecting future dates, any scheduled absences will display on this report.
Example: Daily Absent Report-PDF
Excel Marked Absent Tab Report Columns
Date
First Name
Last Name
Room
Tags
Record ID
External Student ID
Schedule
Note
Parent1 Name
Parent2 Name
Excel Missed Sign-In Tab Report Columns
Date
First Name
Last Name
Room
Tags
Record ID
External Student ID
Schedule
Parent1 Name
Parent2 Name
PDF Daily Absent Report Columns
Date
Child Full Name
Tags
Record ID
External Student ID
Schedule
Note
Parent1 Name
Parent2 Name
Available Report Filters
Date Range
Room(s)
Tags
Daily Attendance Report
The Daily Attendance report is available as a PDF or Excel. Both versions display student sign-in/out records for a selected day. The PDF version also displays the sign-in signature and any kiosk form responses.
Example: Daily Attendance Report-Excel or Daily Attendance Report-PDF
Excel Report Columns
First Name
Last Name
Record ID
External Student ID
Room
Tags
Attended Time (hours)
Signed In Room
Sign In Time
Sign In By
Sign Out Time
Sign Out By
PDF Report Fields
Child's Full Name
Rooms
Sign In Time
Sign In By
Sign In Signature
Sign Out Time
Sign Out By
Sign Out Signature
Kiosk Form responses (if applicable)
Available Report Filters
Date
Room(s)
Tags
Drop-in Availability Report
The Drop-in Availability report displays open spots per room for future dates. This report takes into account
Example: Drop-in Availability
Report Columns
Report Field | Definition |
|---|---|
Day | Day of the week room availability is calculated for |
Students Scheduled | The number of students expected to be in the room on that day, calculated from the student schedules in Room > Students > Schedule. |
Scheduled Absences | The number of students who are expected to be absent on that day, calculated from the Student Sign In/Sign Out Absent Tracker. |
Spots Available | The number of open spots remaining in the room, calculated as Room Capacity minus Students Scheduled plus Scheduled Absences. |
Room Name | Which room the data is for. |
Capacity | The maximum number of students the room can accommodate, as set in Room > Capacity. |
Notes | A field where admins can add additional information or comments about the room's availability. |
Available Report Filters
Date Range - Can be set up to two months from the current date
Room(s)
Best Practices
To ensure the report generates accurate and meaningful results, confirm the following setup is complete:
Room capacity is set
Student schedules are assigned
Monthly Attendance Report
The Monthly Attendance report provides a summary of sign-in/out records for a selected range of dates. This report can be filtered by room and/or tags.
Important: The Signed-In and Signed-Out columns will be highlighted when a student was signed-in, but not scheduled for the day.
Example: Monthly Attendance Report Excel
Report Columns
First Name
Last Name
Record ID
External Student ID
Student Status
Room
Tags
Sign-In and Sign-Out times for the selected date range. Each sign-in/out has the time, signed in by and sign-in room
Available Report Filters
Date Range
Room(s)
Tags
Monthly Hours Report
The Monthly Hours report provides a detailed count of days attended, total attended time in hours, time attended per day and more. This report can be filtered by room and/or tags.
Example: Monthly Hours Report Excel
Report Columns
First Name
Last Name
Record ID
External Student ID
Room
Tags
Family ID
Sign-In Room
Days Attended
No Sign-Outs
Total Attended Time (hours)
Attended Time (hours) per day
Available Report Filters
Date Range
Room(s)
Tags
See: Run Filtered Attendance Reports to apply tags or filter for daily student attendance reports.