Sign-In/Out Student Reports

Procare Online has a number of reports that show attendance detail. Navigate to the Reports tab to find and download the following attendance reports:

Daily Attendance Report

The Daily Attendance report is available as a PDF or Excel. Both versions display student sign-in/out records for a selected day. The PDF version also displays the sign-in signature and any kiosk form responses.

Example: Daily Attendance Report-Excel or Daily Attendance Report-PDF

Excel Report Columns

• First Name
• Last Name
• Record ID
• External Student ID
• Room
• Tags
• Attended Time (hours)
• Signed In Room
• Sign In Time
• Sign In By
• Sign Out Time
• Sign Out By

PDF Report Fields

• Child's Full Name
• Rooms
• Sign In Time
• Sign In By
• Sign In Signature
• Sign Out Time
• Sign Out By
• Sign Out Signature
• Kiosk Form responses (if applicable)

Available Report Filters

• Date
• Room
• Tags

Daily Absent Report

The Daily Absent report is available as a PDF or Excel.

• Excel version - The Marked Absent tab on the Daily Absent report shows a list of students marked absent during the selected dates and any notes entered when recording the absence. The Missed Sign-In tab of the report displays all students scheduled but not sign-in or marked absent.
• PDF version - The Daily Absent report pdf version displays a list of students marked absent with any noted entered.
• When selecting future dates, any scheduled absences will display on this report.

Example: Daily Absent Report-PDF

Excel Marked Absent Tab Report Columns

• Date
• First Name
• Last Name
• Room
• Tags
• Record ID
• External Student ID
• Schedule
• Note
• Parent1 Name
• Parent2 Name

Excel Missed Sign-In Tab Report Columns

• Date
• First Name
• Last Name
• Room
• Tags
• Record ID
• External Student ID
• Schedule
• Parent1 Name
• Parent2 Name

PDF Daily Absent Report Columns

• Date
• Child Full Name
• Tags
• Record ID
• External Student ID
• Schedule
• Note
• Parent1 Name
• Parent2 Name

Available Report Filters

• Date Range
• Room
• Tags

Drop-in Availability Report

The Drop-in Availability report displays open spots per room for future dates. This report takes into account

Example: Drop-in Availability

Report Columns

• Each day lists (weekends included):
  • Students Scheduled
  • Scheduled Absences - the number of students who have a scheduled absence for the day (pulled from Student Sign-In > Absent)
  • Spots Available - calculated by using Room Capacity, scheduled students and scheduled absences
• Each room lists:
  • Room name
  • Capacity
  • AM
  • PM
  • Notes - this field is added for admins to add any optional notes

Available Report Filters

• Date Range - Can be set up to two months from the current date
• Rooms

Report Fields

Best Practices
To ensure the report generates accurate and meaningful results, confirm the following setup is complete:

• Room capacity is set
• Student schedules are assigned

Monthly Hours Report

The Monthly Hours report provides a detailed count of days attended, total attended time in hours, time attended per day and more. This report can be filtered by room and/or tags.

Example: Monthly Hours Report Excel

Report Columns

• First Name
• Last Name
• Record ID
• External Student ID
• Room
• Tags
• Family ID
• Sign-In Room
• Days Attended
• No Sign-Outs
• Total Attended Time (hours)
• Attended Time (hours) per day

Available Report Filters

• Date Range
• Rooms
• Tags

Monthly Attendance Report

The Monthly Attendance report provides a summary of sign-in/out records for a selected range of dates. This report can be filtered by room and/or tags.

Important: The Signed-In and Signed-Out columns will be highlighted when a student was signed-in, but not scheduled for the day.

Example: Monthly Attendance Report Excel

Report Columns

• First Name
• Last Name
• Record ID
• External Student ID
• Student Status
• Room
• Tags
• Sign-In and Sign-Out times for the selected date range. Each sign-in/out has the time, signed in by and sign-in room

Available Report Filters

• Date Range
• Room
• Tags

Attendance Per Student Report

This report will detail sign ins and outs for any time period for a specific student. Their total hours will be calculated at the bottom of the spreadsheet (not shown).

Example: Attendance Per Student Report Excel or Attendance Per Student Report PDF

Excel Report Columns

Each child is on a separate tab containing the following information

• Child's Full Name
• Date
• Sign In Time
• Signed In By
• Signed In Room
• Sign Out Time
• Signed Out By
• Days Attended
• No Sign-Outs
• Attended Time (hours)
• Early Time (hours)
• Late Time (hours)

PDF Report Fields

Each child is on a separate page containing the following information

• Child's Full Name
• Date
• Sign In Time
• Sign In By
• Sign In Signature
• Sign Out Time
• Sign Out By
• Sign Out Signature

Available Report Filters

• Date
  • Weekly
  • Bi-Weekly
  • Monthly
  • Custom
• Students
• Rooms

See: Run Filtered Attendance Reports to apply tags or filter for daily student attendance reports.