KinderSystems Texas

KinderSystem Texas Requirements
In September 2026, the state of Texas adopted new requirements for collecting and submitting child attendance records for subsidized child care. For Procare Online customers in Texas, the student sign-in/out process has been updated.

What is Changing?

In September 2026, the state of Texas adopted new requirements for collecting and submitting child attendance records for subsidized child care. This setting must be enabled for Texas customers to collect the required attendance data.

Photo, signature, and geolocation requirements must be collected at sign-in/out.
These requirements apply to both staff and parent/guardian sign-on/out.
These requirements cannot be changed or disabled when transmitting attendance via the KinderSystems integration.
This setting is global and cannot be configured on a per-family or per-staff basis.

Note
Amazon Fire™ Tablets are not compatible with the attendance data collection required by Texas.

What Does This Mean?

Attendance data must flow to KinderSystems through Procare Online.

To address the new requirements, your center can use:

Procare Online to log attendance or
a KinderSystems device

What Method is Your Center Using?

Method	Next Steps
Our center has decided to use a KinderSystem device (provided by KinderSystems) to log attendance.	You can stop reading this article because you will need to contact KinderSystems. Support Hours: Monday through Friday, 6:00am-9:00pm CST Phone: 888-265-6461 Email: supportTX@kindersystems.com.
Our center has decided to use Procare Online to log attendance.	Follow the steps listed below.

Method

Next Steps

Our center has decided to use a KinderSystem device (provided by KinderSystems) to log attendance.

You can stop reading this article because you will need to contact KinderSystems.
Support Hours:

Monday through Friday, 6:00am-9:00pm CST

Phone: 888-265-6461

Email: supportTX@kindersystems.com.

Our center has decided to use Procare Online to log attendance.

Follow the steps listed below.

Log Attendance Options
Procare Online supports four ways for parents/guardians or your center to log attendance. Pick the option(s) that work best for your program.

Step 1. Choose How Your Center Will Log Attendance

Method	Device	Link
QR Code	Parent/guardian sign-in/out device	Learn more about SIgn In-Out With a QR Code.
Curbside Contactless (GPS)	Parent/guardian sign-in/out device	Learn more about Sign-In/Out with Contactless Curbside (GPS).
Sign-In Kiosk	Center’s device This option also supports a QR code used to log onto a parent/guardian sign-in/out	Learn more about Sign-In/Out with the Sign-In Kiosk.
Parent Kiosk	Center’s device	Learn more about Sign-In/Out with the Parent Kiosk.

Step 2: Turn on the KinderSystems SIgn-In/Out Verification (Texas Only)

Enable this setting in Procare Online to flag attendance data for KinderSystems reporting.

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Learn more about School Settings.

Step 3: Integrate Procare Online with KinderSystems

Connect your Procare account to KinderSystems so attendance can be matched and submitted.

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Learn more about KinderSystems.

Step 4. Train Your Staff and Families

Make sure everyone knows how to use the new attendance method day to day.
Do staff: understand the requirements? know how to problem-solve and troubleshoot?	Click here for a Staff Guide PDF that explains, step by step, how to navigate the new requirements.
Do families: know the location of your designated sign-in/out area? understand what they will need to provide or do during the sign-in/out process?	Click here for a comprehensive Parent Sign-In/Out Guide PDF that contains all five available methods or Click on the individual method to download a PDF and send it to parents: Parent Guide - QR Code and Mobile App Parent Guide - QR Code and PIN Parent Guide - Contactless Curbside (GPS) Parent Guide - Sign-in Kiosk with PIN Parent Guide - Parent Kiosk

Step 5. Monitor, Match and Submit Attendance

Once your center is live with the new process, ongoing work is needed to keep attendance accurate and submitted on time:
Review and correct attendance records, including backdating when needed. Match students to their KinderSystems IDs. Submit attendance to KinderSystems.	Learn more about: Add, Delete or Edit a Sign-In/Out Record Matching Students with Kindersystems IDs Submitting Attendance

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