KinderSystems Texas

KinderSystem Texas Requirements
In September 2026, the state of Texas adopted new requirements for collecting and submitting child attendance records for subsidized child care and the student sign-in/out process for Procare Desktop customers in the state of Texas has been updated.

What is Changing?

In September 2026, the state of Texas adopted new requirements for collecting and submitting child attendance records for subsidized child care. This setting must be enabled for Texas customers to collect the required attendance data.

Photo, signature, and geolocation requirements must be collected at sign-in/out.
These requirements apply to both staff and parent/guardian sign-on/out.
These requirements cannot be changed or disabled when transmitting attendance via the KinderSystems integration.
In late September 2026, we released the option to designate subsidized students for the Texas requirement. See Step 4 below.

Note
Amazon Fire™ Tablets are not compatible with the attendance data collection required by Texas. For the KinderSystems integration, we highly recommend confirming that any devices you currently use or are considering can capture photos, signatures and geolocation.

What Does This Mean?

Attendance data must flow to KinderSystems through Engagement Functionality in Procare Desktop. If your center currently uses the KinderConnect® Extra inside Procare Desktop to log attendance, that method is no longer supported for this requirement — you will need to use Engagement Functionality instead.

To address the new requirements, your center can use:

Engagement Functionality to log attendance or
a KinderSystems device

What Method is Your Center Using?

Method	Next Steps
Our center has decided to use a KinderSystem device (provided by KinderSystems) to log attendance.	You can stop reading this article because you will need to contact KinderSystems. Support Hours: Monday through Friday, 6:00am-9:00pm CST Phone: 888-265-6461 Email: supportTX@kindersystems.com.
Our center has decided to use Procare to log attendance.	KinderConnect Extra feature in Procare Desktop can no longer be used to meet this requirement. Your center will need to use Engagement Functionality. Follow the steps listed below.

Method

Next Steps

Our center has decided to use a KinderSystem device (provided by KinderSystems) to log attendance.

You can stop reading this article because you will need to contact KinderSystems.
Support Hours:

Monday through Friday, 6:00am-9:00pm CST

Phone: 888-265-6461

Email: supportTX@kindersystems.com.

Our center has decided to use Procare to log attendance.

KinderConnect Extra feature in Procare Desktop can no longer be used to meet this requirement. Your center will need to use Engagement Functionality.
Follow the steps listed below.

Note
Amazon Fire™ Tablets are not compatible with the attendance data collection required by Texas.

Step 1. Get Access to Engagement Functionality in Procare Desktop

You will need:

Engagement Functionality enabled for your center
Admin-level access

Don't have Engagement Functionality or admin-level access? It is part of your Procare Desktop subscription, and you can access it at no additional cost. Contact Customer Support to get set up.

Call (800) 964-1729 and follow the prompts or email support@procaresoftware.com.

Step 2. Learn the Basics of Engagement Functionality in Procare Desktop

Once you have access, you will use Engagement Functionality to log attendance going forward.

Need help getting started with Engagement Functionality? Join a live training session:

read this article, Procare Desktop and Engagement Functionality Sync

Options to Log Attendance
Engagement Functionality supports four ways for parents/guardians or your center to log attendance. Pick the option(s) that work best for your program.

Step 3. Choose How Your Center Will Log Attendance

Method	Device	Link
QR Code	Parent/guardian sign-in/out device	Learn more about SIgn In-Out With a QR Code.
Curbside Contactless (GPS)	Parent/guardian sign-in/out device	Learn more about Sign-In/Out with Contactless Curbside (GPS).
Sign-In Kiosk	Center’s device This option also supports a QR code used to log onto a parent/guardian sign-in/out	Learn more about Sign-In/Out with the Sign-In Kiosk.
Parent Kiosk	Center’s device	Learn more about Sign-In/Out with the Parent Kiosk.
Attendance Will Sync Remember, attendance will sync back to Procare Desktop with any of these chosen methods.

Step 4. Turn on the KinderSystems SIgn-In/Out Verification (Texas Only)

Enable this setting in Procare Online to flag attendance data for KinderSystems reporting.
Designate students whose attendance is submitted to KinderSystems.

link icon

Learn more about School Settings.

Learn more about editing or adding student profiles to designate these students.

Step 5. Integrate Engagement Functionality with KinderSystems

Connect your Engagement Functionality account to KinderSystems so attendance can be matched and submitted.

link icon

Learn more about KinderSystems.

Step 6. Train Your Staff and Families

Make sure everyone knows how to use the new attendance method day to day.
Do staff: understand the requirements? know how to problem-solve and troubleshoot?	Click here for a Staff Guide PDF that explains, step by step, how to navigate the new requirements.
Do families: know the location of your designated sign-in/out area? understand what they will need to provide or do during the sign-in/out process?	Click here for a comprehensive Parent Sign-In/Out Guide PDF that contains all five available methods or Click on the individual method to download a PDF and send it to parents: Parent Guide - QR Code and Mobile App Parent Guide - QR Code and PIN Parent Guide - Contactless Curbside (GPS) Parent Guide - Sign-in Kiosk with PIN Parent Guide - Parent Kiosk

Step 7. Monitor, Match and Submit Attendance

Once your center is live with the new process, ongoing work is needed to keep attendance accurate and submitted on time:
Review and correct attendance records, including backdating when needed. Match students to their KinderSystems IDs. Submit attendance to KinderSystems.	Learn more about: Add, Delete or Edit a Sign-In/Out Record Matching Students with Kindersystems IDs Submitting Attendance